Meeting Room Booking System — — Manage Desks & Meeting Rooms Digitally
Floor-plan view, desk sharing, amenity filters, and conflict detection — we'll set up a system that simplifies your daily office routine.
Scroll down — we'll show you how it works in practice.
Tuesday, April 15
Building Overview
Focus Room A
Desks: 1–2
Meeting South
Desks: 8
Workshop Room
Desks: 20
Desk Zone East
Desks: 12
Phone Booth 1
Desks: 1
73%
Utilization
14
Bookings
4
Available now
Your entire building — floor by floor at a glance
No more walking around or calling. The room booking system instantly shows where a space is available — whether it's the ground floor or the second floor.
Open Space
24 · 8/24 available
Focus Zone A
4 · available
Focus Zone B
4 · occupied
Printer Room
2 · open
2 available
1 occupied
4 total
The whole day — all rooms — on one timeline
Scroll horizontally and see instantly where there's space and where there isn't. A clear view instead of calendar chaos.
Meeting North
Meeting South
Workshop Hall
Video Conference
Next available slot at 11:00 — Meeting South (available immediately)
Projector, whiteboard, video conferencing — what do you need?
Not every room has everything. The system filters by amenities with a single click — so your team only books rooms that are a perfect fit.
2 rooms found
Meeting North
2. OG · 8 Plätze
Workshop Hall
2. OG · 30 Plätze
Which desk is available? Instantly visible.
No more notes on desks, no more asking around. The interactive map from our desk booking software shows every spot — employees book their desk in seconds.
Book now
Anna M.
Thomas K.
Book now
Lisa R.
Book now
14:00 Max B.
Julia S.
Book now
Stefan W.
Petra H.
Book now
Detect double bookings before they become a problem
Two teams booking the same room? The system warns you immediately — and suggests alternatives. No hassle, no last-minute rescheduling.
Meeting Nord
10:00–12:00 · Sales
Meeting Nord
11:00–13:00 · Marketing
Workshop-Saal
14:00–16:00 · Product Team
Workshop-Saal
15:30–17:00 · IT Training
Two rooms, one comparison — make the right choice
Size, amenities, capacity: Your team can compare rooms side-by-side — and book the one that fits best.
| Feature | Meeting North | Workshop Hall |
|---|---|---|
| Floor | 2. OG | 2. OG |
| Size | 28 m² | 85 m² |
| Seats | 8 | 30 |
| Cost | free (internal) | from €50/hr (external) |
| Projector | ||
| Whiteboard | ||
| Video Conferencing | ||
| Air Conditioning | ||
| Ext. Monitor | — | — |
| Standing Desk | — |
Every Tuesday, same room — set up automatically
No need to rebook recurring meetings every week. Set it up once, and the rest is automatic — weekly, bi-weekly, or monthly.
Day of the week:
Frequency:
4 appointments in the next 4 weeks
Meeting North · 10:00–11:00 AM · Sales
Preview:
KW 16
KW 17
KW 18
KW 19
Which rooms are actually paying off?
Utilization per room, peak times, idle periods — with real data from your conference room booking system, you'll understand if you have too many or too few rooms.
Utilization per Room (last 30 days)
34 Bookings · Peak: 10:00–12:00
21 Bookings · Peak: 14:00–16:00
12 Bookings · Peak: 09:00–12:00
28 Bookings · Peak: 09:00–11:00
156 Bookings · Peak: 10:00–15:00
Utilization by Day of the Week
Insights
Desk Zone is almost always full — need more desks?
Workshop Hall only 45% utilized — open it for smaller meetings?
Friday is much quieter — schedule cleaning/maintenance?
Everything a meeting room booking software needs
No more — and no less. We set up exactly what truly helps in your day-to-day operations.
Real-Time Availability
Every room, every desk — live status at a glance.
QR Code at the Door
Employees scan, see the status, and book instantly.
Outlook/Google Sync
Room bookings automatically appear in every attendee's calendar.
Guest Access
External guests can book via a link — no account needed.
Amenity Catalog
Projector, whiteboard, camera — all details are stored.
GDPR Compliant
European hosting, encrypted, with a data deletion policy included.
0%
Fewer Double Bookings
0%
Higher Room Utilization
0h
Time Saved per Week
0%
Happier Teams
Tell us about your space — we'll set up the system for you
How many rooms, how many desks, what amenities — let's talk. We'll create a custom setup for your unique space.
Request a ConsultationThis is an example of what's possible — we'll adapt your solution to fit your space.