The physical therapy app — the plan holds, even when a visit falls through.
Ten visits, one expiration date — and then somebody cancels Friday. Your own app offers the open slot to the waitlist in the same minute and moves the plan so the referral still covers it.
30-second check · free, no strings attached · answer usually the same day
Tap around — this is roughly how your future app will feel.
What should your PT app do?
5 questions · 30 seconds · then a concrete proposal with a fixed price.
What the app for your PT practice can do.
Every block holds a plan together. Tap one — on the right it sits in your patients' phones.
Ten visits, one cancellation — and the plan still holds.
Ray Delgado has a referral for 10 visits, 5 are used. Cancel his Friday — and watch on the right what the app makes of it:
Referral
The open slot
The plan
The no-show rate
The waitlist lives in the app, not in a notebook at the front desk — that is why it hears about the gap while it can still be filled.
A cancellation no longer costs the visit — only its place in line.
This visit is running. The one at half past four just fell through — and nine people are waiting for exactly that time without knowing it is free.
The waitlist lives in the app instead of a notebook at the front desk. When a slot opens up it hears in the same minute — on average the visit is retaken after 7 minutes.
Ten visits, six weeks — and all of it hangs on the cadence.
A physical therapy practice does not live off the single visit, it lives off the plan: ten visits, referred and authorized, spread over weeks, with an expiration date at the end. As long as the cadence holds, everything runs by itself. When one visit falls out, three things wobble at once — your schedule, the course of treatment and the deadline on the referral.
What an empty afternoon slot really costs
Let us do the math soberly. A practice with three therapists and eight visits a day comes to about 120 therapy visits a week. At a no-show rate of 11 % roughly 13 of them go unfilled — time that was scheduled but never paid for. If the rate drops to 4 % because every gap is offered immediately, eight visits a week come back; at $58 a visit and 45 working weeks that is about $21,900 a year. You can run the same math with your own numbers a little further down the page.
The reason it does not work today is rarely laziness, it is timing. Someone who cancels at two leaves a gap at half past four — and in those two and a half hours somebody at the front desk would have to call down the list while the next patient is already waiting. If the waitlist lives in the app instead, the message goes to everyone whose preferred time fits and the first one takes it. On average the visit is retaken after 7 minutes, without anyone picking up a phone.
It is not the new patient who saves the day — it is the refilled visit.
“My patients are not app people”
The objection comes up in almost every first conversation, and it is half right. The regular who has come on the same afternoon for two years and writes her visits on the kitchen calendar will not install anything. She does not have to — she rarely cancels anyway. The app is built for the others: for people with shifting work schedules, for parents between daycare and the office, for the runner who squeezes the visit in after work. That is exactly the group that cancels on short notice — and the first to grab a slot that opens up.
In practice a QR sign at the front desk and one sentence on the way out do it: “This shows you your whole plan, and if something opens up earlier, you hear about it first.” Whoever wants it installs it; everybody else keeps calling — and gets through faster, because part of the traffic no longer runs over the phone line. You do not need a high install rate for the waitlist to pay off. Nine people who reliably get a message are plenty.
Where the app stops
An honest limit belongs here: this app organizes, it does not treat. It makes no diagnosis, offers no assessment and never suggests exercises on its own. Into the home exercise program goes only what you went over and released in the visit — the 24 videos come out of your work, not out of a library. If someone wants to know whether an exercise still fits, that belongs in the next visit and not in a message.
It promises just as little about money: the superbill lands in the app after every visit, submitting it stays with your patient, and what the plan reimburses is the plan's call. The app does not replace your documentation either — that stays where it is, in your EMR. What it does is narrower but concrete: it keeps the plan on cadence, keeps the deadline in view and makes sure a cancellation does not automatically mean an empty table.
How many visits go unfilled in a normal week at your place — and how long does it take before a gap is filled again? Tell us and we will run the numbers with yours.
What do the visits that go unfilled cost?
≈ $21,900 a year — from visits that would otherwise have gone unfilled.
Figured with three therapists, eight visits a day and 45 working weeks. The 4 % is not a promise but the value a waitlist that is actually kept makes realistic — if nobody is on it, the gap in the app stays empty too.
Half a minute · you end up with a proposal and a fixed price
One project. Every device.
This is how the listing for your app will look once we submit it. Type in your name, pick a color — the preview on the right picks up both straight away.
Cable row3 sets · 15 reps3:10Fri 4:30 PM just opened up
You are number 2 on the waitlist — grab it while the visit is open.
Tomorrow 4:30 PM · visit 6
Do not forget a towel and comfortable clothes.
Your visits at Parkside PT sit in the app as a whole plan: 10 visits on a fixed cadence, plus where the referral stands — 5 of 10 used, good through Nov 12. When a visit opens up, the app messages everyone whose preferred time fits; first to tap gets it. The home exercises come as video from your therapist — only what was gone over in the visit. more
The alert came in the afternoon that Friday 4:30 was open. Two taps later the visit was mine — otherwise I would have waited three weeks for an earlier one.
All ten visits entered at once, with a reminder the evening before at 6:00 PM. And the home exercises are in there as video, exactly the way we went over them.
Version 1.2
Waitlist with an instant push: when someone cancels, the open visit goes to every matching preferred time — on average it is retaken in 7 minutes.
Just a preview — your name, your logo, your colors. Screenshots come from the app on this page; figures and reviews are placeholders.
Built once, available everywhere: your customers download the app from the store, you run everything from a browser.
What we build is out in the app stores.
Six apps of our own, used by real people every day. What you see here are the untouched store screenshots and preview videos — exactly what anyone downloading them gets. Click through the shelf.
Scan a barcode and see at a glance what is actually inside: nutrition, additives, a clear verdict — and AI that recognizes whole meals from a photo.
Real listings — the buttons open the actual store pages.
„Amazing how it turns my phone into a fully working security camera“
Cam&Cam · plumblv · App Store„No frills, intuitive - does exactly what it should“
ScanFood · Kassiwest · App Store„This app is far better than any baby monitor. Outstanding support!!!“
LooLoo · Egkel · App StoreReviews taken from the App Store, word for word.
Your app goes out the very same way: under your name, with your logo.
Who actually builds your app?
No off-the-shelf builder, no chain of anonymous contractors: an owner-run development studio that designs, codes and looks after apps for physical therapy practices itself.
Have a nice day — an owner-run development studio: the person you deal with is the developer himself.
Plans, waitlist or home exercises first?
Tell us in 30 seconds what your practice needs — you get a concrete proposal with a fixed price.
Free, no strings attached · usually an answer the same day
From an idea to your app in the stores.
Tell us about your practice
How many therapists, what kind of referrals, where the schedule jams. A short conversation is enough.
You get a proposal and a fixed price
What the app does, how it looks, what it costs — in writing and without jargon.
We build, you watch
You and your team tap through a preview on your own phones early and say what should still change.
Your app goes into the stores
We handle the App Store and Google Play — under your practice name.
We stay on it
New blocks, updates, help in daily use — the same developer as on day one.
What does it all cost?
There is no hourly billing and nothing added on afterwards: you choose a package, you get a fixed price for it, and you know in advance what is included. Even Start is a complete app — the larger packages add features and deeper technology, not better quality.
Included everywhere: App Store, Google Play and the browser — along with hosting, updates and support. The only difference is the feature set.
Start
A complete app, not a stripped-down version
from $4,000
ready to submit in 2 weeks
- In the App Store, on Google Play and in the browser
- Published under your own name
- Every core feature of your trade, fully built
- Push messages to your customers
- Hosting, updates and support included
Business
More features, more automation
from $10,000
usually 3–4 weeks
- Everything in Start
- Extra modules, cut to fit how you work
- Admin area: edit content and offers yourself
- Reminders and routines that run on their own
Complete
Woven tightly into your systems
from $20,000
from 4 weeks, depending on scope
- Everything in Business
- Connections to your point of sale, calendar, inventory system and more
- AI features, custom interfaces, an area for your staff
- Continuous further development
Rather not pay a large sum up front? Then subscribe.
from $199 / month
- We build it, run it and maintain it; you pay monthly
- Updates, new features and support are part of it
- The source code stays with us at first and becomes yours once it is paid off in full
Depending on the feature set, projects land between $4,000 and roughly $30,000 — how far your app goes is your call. We name the fixed price after a short conversation, free and without obligation.
The three packages are typical sizes; anything in between is possible too. The math: base package $4,000, each additional module about +$900, each connection to an existing system about +$2,500. The shows what every single feature costs.
Where do the speed and the price come from? We work with current tooling, AI included — the time we save goes back into the price, the care stays handmade.
Common questions about a physical therapy app
The answer that matters most: your fixed price.
Five questions, half a minute — free and without obligation.
Next Friday the table will not sit empty.
A free first conversation — no sales pressure, just an honest proposal with a fixed price for your physical therapy practice.
We usually reply the same day · your fixed price comes in writing — then take your time to decide.
Your PT app
Free, no strings attached